The Library Board of Trustees is the governing body of the Middletown Public Library. Trustees are appointed for three-year terms by a majority vote of the Middletown Town Council. Councilwoman Barbara A. VonVillas serves as Town Council Liaison to the Library Board. Board meetings are scheduled for the third Tuesday of each month in the Norman & Gillian Hall Community Room. Meetings are held in accordance with the Rhode Island Open Meetings Law and the public is welcome to attend.
Library Board of Trustees
|Board Member Name||Title||Term Expires
|Sarah M. Gauch||Chair||09/01/2022
|John W. Nelson III||Member||09/01/2022
|Dr. William Jones||Secretary||09/01/2024
By-Laws of the Middletown
Public Library Board of Trustees
NOTE: Laws affecting the governance of public libraries include RIGL Chapter 29-4. In addition, the Office of Library and Information Services exercises regulatory authority over the Library services provided in accordance with the guidelines of the Minimum Approved Library Standards.
ARTICLE I: NAME
This organization shall be called “The Board of Trustees of the Middletown Public Library,” existing by the virtue of the provisions of Chapter 4 of the Laws of the State of Rhode Island, and exercising the powers and authority and assuming the responsibilities delegated to it under the said statute.
ARTICLE II: OFFICERS
Section 1. The officers shall be a chairperson, a vice chairperson, and a secretary, elected from the appointed trustees at the first meeting of the board following appointment of trustees by the town council.
Section 2. Officers shall serve a term of two years from the meeting at which they are elected and until their successors are duly elected.
Section 3. The chairperson shall preside at all meetings of the board, authorize calls for any special meetings, appoint all committee chairpersons, execute all documents authorized by the board, serve as an ex-officio voting member of all committees, and generally perform all duties associated with that office.
Section 4. The vice chairperson, in the event of the absence or disability of the chairperson, or of a vacancy in that office, shall assume and perform the duties and functions of the chairperson and generally perform all duties associated with that office.
Section 5. The secretary shall keep a true and accurate record of all meetings of the board, shall issue notice of all regular and special meetings, and shall perform such other duties as are generally associated with that office.
ARTICLE III: MEETINGS
Section 1. An affirmative vote of the majority of all members of the board present at the time shall be necessary to approve any action before the board. Provided, however, that when a member of the board shall recuse him/herself from voting due to a conflict of interest, a majority of the disinterested board members shall constitute a quorum, and the affirmative vote of a majority of the disinterested board members present shall suffice to approve any action before the board. The regular meetings of the board shall be held monthly, on the third Tuesday of each month or at such other time as set by the board.
Section 2. The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in the sequence shown so far as circumstances will permit:
- Call to Order,
- Disposition of minutes of previous regular meeting and any intervening special meeting,
- Correspondence received,
- Director’s progress and financial reports on the library,
- Committee reports,
- Unfinished business,
- New business,
- Public presentation to, or discussion with, the board, and
Section 3. Special meetings may be called at the direction of the chairperson or at the request of four members at least 48 hours prior to the meeting for the transaction of business as stated in the call for the meeting. The secretary shall notify all members of the impending meeting.
Section 4. A quorum for the transaction of business at any meeting shall consist of four (4) members of the board present in person, representing a majority of the seven board members.
Section 5. Conduct of meetings: Proceedings of all meeting shall be governed by Robert’s Rules of Order and the Rhode Island Open Meetings Law.
NOTE: Robert’s Rules of Order is available in the Library.
ARTICLE IV: Library Director and Staff
The board shall appoint a qualified library director holding a Masters Degree in Library Science from an accredited institution who shall be the executive and administrative officer of the library on behalf of the board under its review and direction. The director shall be responsible for the care and maintenance of library property, for the adequate and proper selection of books in keeping with the stated policy of the board, for the efficiency of library service to the public, and for its financial operation within the limitations of the budgeted appropriation.
ARTICLE V: Committees
Section 1. The chairperson shall appoint the chairperson for specific committees of one or more members each for such specific purposes as the business of the board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it has been appointed and after the final report is made to the board. The board shall set a target date by which time the committee shall have completed its charge and have made final report to the board.
Section 2. All committees shall make a progress report to the library board at each of its meetings.
ARTICLE VI: General
Section 1. An affirmative vote of the majority of all members of the board present at the time shall be necessary to approve any action before the board. Provided, however, that when a member of the board shall recuse him/herself from voting due to a conflict of interest, a majority of the disinterested board members shall constitute a quorum, and the affirmative vote of a majority of the disinterested board members present shall suffice to approve any action before the board.
Section 2. The bylaws may be amended by the majority vote of all members of the board present provided written notice of the proposed amendment shall have been mailed to all members at least ten days prior to the meeting at which such action is proposed to be taken.
Section 3. Vacancies on the board occurring by resignation, removal, death or otherwise shall be filled by the Town Council pursuant of RIGL 29-4-5.
Adopted June 21, 1983. Amended July 19, 2005.