MPL Meeting Room Use Policy – approved February 19, 2013
PURPOSE: The purpose of this policy is to outline the circumstances under which groups or organizations may use the Library’s meeting room.
GUIDELINES: Priority use of the meeting room shall be as follows:
- Library meetings
- Meetings of Town staff, boards, committees, or commissions
- Agencies or officials of County, State, or Federal governments
- Not for profit and civic organizations
TERMS OF USE:
1. There is no charge for use of the meeting room,
2. A completed application for use of the room must be on file prior to the date of planned use.
3. Light refreshments are limited and require the Library’s Director’s permission.
4. The meeting room will be left in a neat and clean condition.
5. The applicant will be responsible for any damage to the room, furniture or equipment, and will agree to pay for said damages as assessed by the Library Board of Trustees within thirty (30) days of notification.
6. In consideration of being granted permission to use the Library meeting room, the applicant agrees to release, indemnify and hold harmless the Town of Middletown, the Middletown Public Library, its Board of Trustees, and all agents and employees of the Town and the Library, hereinafter collectively referred to as the “Town” from any and all claims, causes of action, damage, liability and cost and expenses, including litigation costs and attorneys’ fees, against or incurred by the “Town”, and further agrees to waive and release any and all claims or causes of action of every kind and nature whatsoever, both in law and equity, whether known, unknown, foreseen, unforeseen, foreseeable or unforeseeable, which the undersigned, or anyone claiming through or against the undersigned, might have, including without limitation claims for personal injury, death, theft, or property damage resulting from, arising out of, or being in any way connected with the use of the above-described Town-owned property.
7. Permission to use the meeting room does not constitute endorsement of a group’s philosophy or objectives by the Middletown Public Library.
8. The Library reserves the right to alter meeting arrangements if necessary with notification given to the applicant as soon as possible.
9. Ongoing reservations for use of the meeting room are available for the current calendar year.
10. The taping of materials to the walls, doors and windows is not allowed.
11. Groups composed of minors must provide adequate adult supervision.
12. Organizations or individuals using the meeting room may not charge an admission fee, solicit donations, or restrict attendance.
13. The use of the meeting room by for profit entities is not authorized.
The Library is currently open from 10:00am to 7:00pm Monday – Thursday, and open from 10:00am to 5:00pm on Friday and Saturday. The Library is currently open on Sunday from 12:00pm to 5:00pm. The Meeting Room must be vacated 15 minutes before closing each day.
Please confirm availabliity of the Meeting Room for the day(s) and time(s) you are requesting before completing the form below.
- SU
- MO
- TU
- WE
- TH
- FR
- SA
Events for March
2nd
AARP Income Tax Preparation Assistance – Saturday SessionAARP Tax AssistanceCommunityPublic
Events for March
3rd
Events for March
4th
Children’s Story TimeChildrenFamilyFriends
AARP Income Tax Preparation Assistance – Monday SessionAARP Tax AssistanceCommunityPublic
Adult Book Club Meeting
Food is Medicine – a program in collaboration with Middletown Wellness Month
Events for March
6th
Middletown Community OutreachCommunityLibraryPublicTown
AARP Income Tax Preparation Assistance – Wednesday SessionAARP Tax AssistanceCommunityPublic
Events for March
7th
Baby StepsChildrenCommunityFamilyLibraryPublic
Island Farm Homeowners AssociationCommunityLibraryPublic
Events for March
8th
Events for March
9th
AARP Income Tax Preparation Assistance – Saturday SessionAARP Tax AssistanceCommunityPublic
Barbie Day!ChildrenFamilyFriendsTween
Saturday Block Party!ChildrenFamily
American Parkinson’s Disease Association – RI ChapterCommunityPublic
Events for March
10th
Events for March
11th
Children’s Story TimeChildrenFamilyFriends
AARP Income Tax Preparation Assistance – Monday SessionAARP Tax AssistanceCommunityPublic
RI Division of Fish and WildlifeCommunityLibraryPublic
Events for March
12th
In-SightPublic
Clovers and CraftsChildrenFamily
NAMI Rhode IslandCommunityPublic
Events for March
13th
Middletown Community OutreachCommunityLibraryPublicTown
AARP Income Tax Preparation Assistance – Wednesday SessionAARP Tax AssistanceCommunityPublic
Events for March
14th
The Village Common of RIAdultCommunityLibraryPublic
Rainbow FunChildren
College Planning Advisor Donna Cournoyer
Events for March
16th
AARP Income Tax Preparation Assistance – Saturday SessionAARP Tax AssistanceCommunityPublic
Events for March
18th
Children’s Story TimeChildrenFamilyFriends
AARP Income Tax Preparation Assistance – Monday SessionAARP Tax AssistanceCommunityPublic
Gnome Book Garden
Events for March
19th
The Village Common of Rhode IslandCommunityLibraryPublic
Library Board of Trustees Monthly MeetingLibrary
Events for March
20th
Middletown Community OutreachCommunityLibraryPublicTown
Friends of the Middletown Public LibraryCommunityLibraryPublic
AARP Income Tax Preparation Assistance – Wednesday SessionAARP Tax AssistanceCommunityPublic
Date with PaintTeen
Events for March
22nd
Events for March
23rd
AARP Income Tax Preparation Assistance – Saturday SessionAARP Tax AssistanceCommunityPublic
Saturday Block Party!ChildrenFamily
Teen Advisory MeetingTeen
Events for March
24th
Middletown Historical Society – MARCH LECTURE MOVED TO A NEW DATE & LOCATIONCommunityPublic
Events for March
25th
Children’s Story TimeChildrenFamilyFriends
AARP Income Tax Preparation Assistance – Monday SessionAARP Tax AssistanceCommunityPublic
Events for March
26th
Narcan Training – a Program in Collaboration with Middletown Wellness Month
Events for March
27th
Middletown Community OutreachCommunityLibraryPublicTown
Clay PlayChildrenFamily
AARP Income Tax Preparation Assistance – Wednesday SessionAARP Tax AssistanceCommunityPublic
Events for March
28th
National Society of Colonial Dames-RICommunityLibraryPublic
Events for March
29th
Events for March
30th
AARP Income Tax Preparation Assistance – Saturday SessionAARP Tax AssistanceCommunityPublic
library use
- 31
- 1
- 2
- 3
- 4
- 5
- 6