MPL Meeting Room Use Policy – approved February 19, 2013
PURPOSE: The purpose of this policy is to outline the circumstances under which groups or organizations may use the Library’s meeting room.
GUIDELINES: Priority use of the meeting room shall be as follows:
- Library meetings
- Meetings of Town staff, boards, committees, or commissions
- Agencies or officials of County, State, or Federal governments
- Not for profit and civic organizations
TERMS OF USE:
1. There is no charge for use of the meeting room,
2. A completed application for use of the room must be on file prior to the date of planned use.
3. Light refreshments are limited and require the Library’s Director’s permission.
4. The meeting room will be left in a neat and clean condition.
5. The applicant will be responsible for any damage to the room, furniture or equipment, and will agree to pay for said damages as assessed by the Library Board of Trustees within thirty (30) days of notification.
6. In consideration of being granted permission to use the Library meeting room, the applicant agrees to release, indemnify and hold harmless the Town of Middletown, the Middletown Public Library, its Board of Trustees, and all agents and employees of the Town and the Library, hereinafter collectively referred to as the “Town” from any and all claims, causes of action, damage, liability and cost and expenses, including litigation costs and attorneys’ fees, against or incurred by the “Town”, and further agrees to waive and release any and all claims or causes of action of every kind and nature whatsoever, both in law and equity, whether known, unknown, foreseen, unforeseen, foreseeable or unforeseeable, which the undersigned, or anyone claiming through or against the undersigned, might have, including without limitation claims for personal injury, death, theft, or property damage resulting from, arising out of, or being in any way connected with the use of the above-described Town-owned property.
7. Permission to use the meeting room does not constitute endorsement of a group’s philosophy or objectives by the Middletown Public Library.
8. The Library reserves the right to alter meeting arrangements if necessary with notification given to the applicant as soon as possible.
9. Ongoing reservations for use of the meeting room are available for the current calendar year.
10. The taping of materials to the walls, doors and windows is not allowed.
11. Groups composed of minors must provide adequate adult supervision.
12. Organizations or individuals using the meeting room may not charge an admission fee, solicit donations, or restrict attendance.
13. The use of the meeting room by for profit entities is not authorized.
The Library is currently open from 10:00am to 7:00pm Monday – Thursday, and open from 10:00am to 5:00pm on Friday, Saturday and Sunday. The Meeting Room must be vacated 15 minutes before closing each day.
Please check available dates before submitting your request for use of the Library Meeting Room and complete the form below:
Please click on each date to display events currently scheduled on that day.
- SU
- MO
- TU
- WE
- TH
- FR
- SA
Events for September
5th
Library Board of Trustees Monthly MeetingLibrary
Events for September
6th
Middletown Community OutreachCommunityLibraryPublicTown

Story TimeChildrenFamily
Reserved for Staff UseLibrary
Events for September
7th
Girl Scout Troop MeetingChildrenCommunityPublic
Events for September
8th
Events for September
9th

LEGO Club 10:30AM-12PMChildren
American Parkinson’s Disease AssociationAdultCommunityPublic
Girl Scouts of Newport / MiddletownPublic
Teen Improv GroupTeen
Events for September
11th

Story TimeChildrenFamily
Writing Assistance for TeensTeenTween
Adult Book Club September MeetingLibrary
Events for September
13th
Middletown Community OutreachCommunityLibraryPublicTown

Story TimeChildrenFamily
Events for September
14th
Writer’s ClubLibrary
OneUp Games – Fortnite TournamentTeenTween
Events for September
15th
Events for September
17th
Events for September
18th

Story TimeChildrenFamily
Reserved for Library use
Writing Assistance for TeensTeenTween
Events for September
19th
Events for September
20th
Middletown Community OutreachCommunityLibraryPublicTown

Story TimeChildrenFamily
Friends of the Library Monthly MeetingFriendsLibrary
Events for September
21st
Room reserved for Staff ProjectLibrary
Girl Scout Troop MeetingChildrenCommunityPublic
Events for September
23rd

LEGO Club 10:30AM-12PMChildren
Grief Workshop offered for the CommunityCommunityLibraryPublic
Teen Improv GroupTeen
Events for September
24th
Events for September
25th

Story TimeChildrenFamily
Writing Assistance for TeensTeenTween
Events for September
26th
Events for September
27th
Middletown Community OutreachCommunityLibraryPublicTown

Story TimeChildrenFamily
Events for September
29th
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