MPL Meeting Room Use Policy – approved February 19, 2013
PURPOSE: The purpose of this policy is to outline the circumstances under which groups or organizations may use the Library’s meeting room.
GUIDELINES: Priority use of the meeting room shall be as follows:
- Library meetings
- Meetings of Town staff, boards, committees, or commissions
- Agencies or officials of County, State, or Federal governments
- Not for profit and civic organizations
TERMS OF USE:
1. There is no charge for use of the meeting room,
2. A completed application for use of the room must be on file prior to the date of planned use.
3. Light refreshments are limited and require the Library’s Director’s permission.
4. The meeting room will be left in a neat and clean condition.
5. The applicant will be responsible for any damage to the room, furniture or equipment, and will agree to pay for said damages as assessed by the Library Board of Trustees within thirty (30) days of notification.
6. In consideration of being granted permission to use the Library meeting room, the applicant agrees to release, indemnify and hold harmless the Town of Middletown, the Middletown Public Library, its Board of Trustees, and all agents and employees of the Town and the Library, hereinafter collectively referred to as the “Town” from any and all claims, causes of action, damage, liability and cost and expenses, including litigation costs and attorneys’ fees, against or incurred by the “Town”, and further agrees to waive and release any and all claims or causes of action of every kind and nature whatsoever, both in law and equity, whether known, unknown, foreseen, unforeseen, foreseeable or unforeseeable, which the undersigned, or anyone claiming through or against the undersigned, might have, including without limitation claims for personal injury, death, theft, or property damage resulting from, arising out of, or being in any way connected with the use of the above-described Town-owned property.
7. Permission to use the meeting room does not constitute endorsement of a group’s philosophy or objectives by the Middletown Public Library.
8. The Library reserves the right to alter meeting arrangements if necessary with notification given to the applicant as soon as possible.
9. Ongoing reservations for use of the meeting room are available for the current calendar year.
10. The taping of materials to the walls, doors and windows is not allowed.
11. Groups composed of minors must provide adequate adult supervision.
12. Organizations or individuals using the meeting room may not charge an admission fee, solicit donations, or restrict attendance.
13. The use of the meeting room by for profit entities is not authorized.
The Library is currently open from 10:00am to 7:00pm Monday – Thursday, and open from 10:00am to 5:00pm on Friday, Saturday and Sunday. The Meeting Room must be vacated 15 minutes before closing each day.
Please check available dates before submitting your request for use of the Library Meeting Room and complete the form below:
Please click on each date to display events currently scheduled on that day.
- SU
- MO
- TU
- WE
- TH
- FR
- SA
Events for June
1st
Movie MatineeChildrenTeenTween
Girl Scout Troop MeetingChildrenCommunityPublic
Events for June
2nd
New Players needed for Older D&D teenTeen
Improv for Teens- No Registration RequiredTeenTween

Button Making for Teens/TweensTeen
Events for June
3rd

LEGO Club 10:30AM-12PMChildren

Character DesignTeenTween

Dungeon and Dragon READ THISTeenTween

Trivia Kahoot!Teen
Events for June
4th
Events for June
6th
ART CLASS REGISTRATION REQUIREDChildren
Sewing Basics – Kids and Tweens- Registration RequiredChildrenTeenTween
Events for June
7th
Community OutreachCommunityLibraryPublicTown
Middletown Public Library Adult Poetry GroupAdultLibrary
Events for June
8th
Movie MatineeChildrenTeenTween
Writer’s ClubLibrary
Events for June
9th
New Players needed for Older D&D teenTeen
Improv for Teens- No Registration RequiredTeenTween
Youth Gardening CLUBChildrenTween
Events for June
10th

LEGO Club 10:30AM-12PMChildren
American Parkinson’s Disease AssociationAdultCommunityPublic

Volunteer DayTeen
Newport County Radio ClubPublic

Dungeon and Dragon READ THISTeenTween
TEEN BOOK CLUBTeen
Events for June
11th
Events for June
12th
OPEN ART STUDIOTeenTween
Adult Book Club June MeetingLibrary
Events for June
13th
Sewing Basics – Kids and Tweens- Registration RequiredChildrenTeenTween
NAMI MeetingAdultCommunityPublic
Events for June
15th
Movie MatineeChildrenTeenTween
Girl Scout Troop MeetingChildrenCommunityPublic
Events for June
16th
New Players needed for Older D&D teenTeen
Improv for Teens- No Registration RequiredTeenTween

Drawing from PhotosTeen
Events for June
17th

Teens only – SFX Makeup DemoTeenTween

LEGO Club 10:30AM-12PMChildren

Dungeon and Dragon READ THISTeenTween

History MysteryTeen
Events for June
18th
Events for June
20th
Sewing Basics – Kids and Tweens- Registration RequiredChildrenTeenTween
Library Board of Trustees Monthly MeetingLibrary
Events for June
21st
Community OutreachCommunityLibraryPublicTown
Friends of the Library Monthly MeetingFriendsLibrary
Middletown Public Library Adult Poetry GroupAdultLibrary
Events for June
22nd
Movie MatineeChildrenTeenTween
Middletown Center Citizens Advisory CommitteeCommunityPublicTown
Events for June
23rd
New Players needed for Older D&D teenTeen
Improv for Teens- No Registration RequiredTeenTween
Youth Gardening CLUBChildrenTween
Events for June
24th

LEGO Club 10:30AM-12PMChildren
Brady Knight (Local Children’s Author)
