MPL Meeting Room Use Policy – approved February 19, 2013

PURPOSE:  The purpose of this policy is to outline the circumstances under which groups or organizations may use the Library’s meeting room.

GUIDELINES: Priority use of the meeting room shall be as follows:

  1. Library meetings
  2. Meetings of Town staff, boards, committees, or commissions
  3. Agencies or officials of County, State, or Federal governments
  4. Not for profit and civic organizations

TERMS OF USE:

1. There is no charge for use of the meeting room,

2. A completed application for use of the room must be on file prior to the date of planned use.

3. Light refreshments are limited and require the Library’s Director’s permission.

4. The meeting room will be left in a neat and clean condition.

5. The applicant will be responsible for any damage to the room, furniture or equipment, and will agree to pay for said damages as assessed by the Library Board of Trustees within thirty (30) days of notification.

6. In consideration of being granted permission to use the Library meeting room, the applicant agrees to release, indemnify and hold harmless the Town of Middletown, the Middletown Public Library, its Board of Trustees,  and all agents and employees of the Town and the Library, hereinafter collectively referred to as the “Town” from any and all claims, causes of action, damage, liability and cost and expenses, including litigation costs and attorneys’ fees, against or incurred by the “Town”, and further agrees to waive and release any and all claims or causes of action of every kind and nature whatsoever, both in law and equity, whether known, unknown, foreseen, unforeseen, foreseeable or unforeseeable, which the undersigned, or anyone claiming through or against the undersigned, might have, including without limitation claims for personal injury, death, theft, or property damage resulting from, arising out of, or being in any way connected with the use of the above-described Town-owned property.

7. Permission to use the meeting room does not constitute endorsement of a group’s philosophy or objectives by the Middletown Public Library.

8. The Library reserves the right to alter meeting arrangements if necessary with notification given to the applicant as soon as possible.

9. Ongoing reservations for use of the meeting room are available for the current calendar year.

10. The taping of materials to the walls, doors and windows is not allowed.

11. Groups composed of minors must provide adequate adult supervision.

12. Organizations or individuals using the meeting room may not charge an admission fee, solicit donations, or restrict attendance.

13. The use of the meeting room by for profit entities is not authorized.

The Library is currently open from 10:00am to 7:00pm Monday – Thursday, and open from 10:00am to 5:00pm on Friday and Saturday. The Library is currently open on Sunday from 12:00pm to 5:00pm.  The Meeting Room must be vacated 15 minutes before closing each day.

Please confirm availabliity of the Meeting Room for the day(s) and time(s) you are requesting before completing the form below.

February

March 2024

April
SU
MO
TU
WE
TH
FR
SA
25
26
27
28
29
1
2
Events for March

1st

Events for March

2nd

3
4
5
6
7
8
9
Events for March

3rd

No Events
Events for March

4th

Events for March

5th

Events for March

6th

Events for March

7th

10:30 am - 11:30 am

Baby StepsChildrenCommunityFamilyLibraryPublic

Meeting Room
Events for March

8th

No Events
Events for March

9th

11:00 am - 4:00 pm

Barbie Day!ChildrenFamilyFriendsTween

Youth Services
10
11
12
13
14
15
16
Events for March

10th

No Events
Events for March

11th

Events for March

12th

10:30 am - 12:00 pm

In-SightPublic

Meeting Room
Events for March

13th

Events for March

14th

Events for March

15th

8:00 am - 6:00 pm

In-SightChildrenCommunityFamilyLibraryPublic

Meeting Room
Events for March

16th

17
18
19
20
21
22
23
Events for March

17th

Events for March

18th

Events for March

19th

Events for March

20th

Events for March

21st

Events for March

22nd

No Events
Events for March

23rd

24
25
26
27
28
29
30
Events for March

24th

Events for March

25th

Events for March

26th

Events for March

27th

10:30 am - 11:30 am

Clay PlayChildrenFamily

Youth Services
Events for March

28th

Events for March

29th

No Events
Events for March

30th

31
1
2
3
4
5
6
Events for March

31st

No Events