Borrowing and Renewing

Borrowing and Renewing 2017-06-21T17:45:33+00:00

Circulation Policy     Revised January 2017

Middletown Public Library is a member of the statewide Cooperating Libraries Automated Network called Ocean State Libraries (OSL), which links over 50 public libraries in Rhode Island. Middletown Public Library FULL ACCESS cards may be used at other OSL libraries to borrow materials. Your card is your responsibility. It is not transferable and patrons are responsible for materials borrowed on their card.

Items may only be checked out with a valid OSL card.

  1. Obtaining a Library Card

To obtain a free library card: A RI resident must present a valid RI ID or license with his/her current address or a valid picture ID along with verification of address, such as a bill, car registration, check-book, or lease.

Active duty military personnel must present military ID and proof of residency as stated above.

Acceptable ID for out of state residents who are currently attending school in RI would include a student ID, course schedule, or a tuition bill.

Children under 14 must be accompanied by a parent or legal guardian with proof of residence.

The cardholder or parent/guardian of a juvenile cardholder is responsible for materials borrowed on his/her card.

Out of state residents can purchase a one year FULL ACCESS card for $125 or a one year LOCAL USE ONLY card for $10. A FULL ACCESS card may be used at other OSL libraries to borrow materials and to place reserves. A LOCAL USE ONLY card can only be used at the issuing library.
If a card is lost or stolen, notify the library immediately. A fee of $1.00 is charged to replace a lost card for patrons who present a valid ID.


  1. Loan Periods
Material Type Loan Period
Books, CDs, Magazines 3 weeks
DVDs 1 week
Discount Passes 1 week
Digital Downloads 1, 2, or 3 weeks
Multi-part sets 3 weeks


III. Loan Limits


Certain materials have limits on how many items can be borrowed at one time.

Material Type Number of Items
Digital Downloads 6
DVDs 4
CDs and Books on CD 6
Discount Passes 1 per venue
Multi-part sets 1
  1. Renewals

OSL libraries allow one renewal on most items. Material can be renewed in person at the library, over the phone, or through the online catalog. Middletown does not allow a renewal on E-Zone digital downloads, DVDs, Inter-library loan items from outside the OSL network or discount passes. A patron cannot renew items online if he/she has overdue items or fines. If an item is on hold, a renewal will not be permitted.

  1. Fines and Fees

Fines are charged for overdue materials. Fees are charged for certain services, replacement of lost items, and replacement of lost cards.

Non-perishable food is accepted as payment for fines assessed on Middletown materials only.

At the discretion of the owning library, fees may be assessed for damaged materials. Exact replacement copies of lost items may be accepted in lieu of payment for assessed charges at the discretion of the owning library.

Middletown Public Library and/or OSL reserve the right to deny checkout privileges to anyone who has overdue library material from any OSL library, or owes fines of more than $5.00 at any OSL library.


  1. Overdue Fines
Material Type Per Day Maximum
Print and CDs $.10 $6
DVDs $1 $10
Discount Passes $5 Replacement cost


VII. Other Charges

Type Charge
Lost Items Replacement cost
Inter-library loan charges Determined by the owning library


VIII. Reserves

LOCAL ACCESS ONLY cardholders are not allowed to place reserves.

Patrons with FULL ACCESS library cards may place up to 25 reserves on circulating items owned by Ocean State Libraries from a personal computer or at the libraries’ WEBPACs. All discount passes and some libraries’ audio visual materials are excluded.

Patrons may reserve up to 6 digital downloads.

Materials from universities and out of state libraries may be requested through the Reference Department. A small fee for postage may be charged.

Patrons may choose to be notified either by email or with an automated phone call when their reserved item arrives. Reserved material is held at the Circulation Desk for 7 days. A hold is cancelled and the item is placed back in circulation if not picked up within the reserved time.

Reserved digital downloads are held for 3 days.